IRTBA Event Policies & Waivers

Cancellation & Refund Policies:

Cancellation and refund policies vary for paid and ticketed Illinois Road & Transportation Association (IRTBA) events. Please see below for the policy specific to each event:

(1) IRTBA General Membership Meetings, (2) Planning & Design Annual Conference, & (3) Sustainability Council Annual Meeting

Cancellations must be received one week before the event date to be refunded. IRTBA will not issue refunds after the designated timeframe, but purchased tickets can be transferred to another IRTBA member.

IRTBA Annual Meeting & Holiday Party

Cancellations must be received two weeks before the event date to be refunded. IRTBA will not issue refunds after the designated timeframe, but purchased tickets can be transferred to another IRTBA member.

IRTBA Annual Golf Outing

Cancellations must be emailed to IRTBA (emailus@irtba.org) in writing two weeks before the event date to be refunded. Cancellations after the designated timeframe may not be eligible for a refund. The deadline to replace golfers is one week before the event date.

IRTBA Annual Convention

90% refund if cancellation is made 60-30 days before the 1st of the program.
25% refund if cancellation is made more than 30-14 days before 1st day of the program.
0% refund if cancellation is made 14 days before the 1st day of the program.    

Members may request an exception to the convention cancellation policy at the time the member cancels.  The Convention Committee Chair, Vice Chair & Association President shall determine whether to grant any requested exceptions.

Room reservations and other travel accommodations are the responsibility of the registrant and must be canceled or transferred through the appropriate third parties independently.

Photography & Videography Waiver:

Upon submitting registration to attend IRTBA events, attendees agree to and acknowledge the following:

• Grant the Illinois Road & Transportation Builders Association the absolute and irrevocable right and unrestricted permission to publish, distribute, exhibit, or otherwise use the photographs and/or videos taken at the event.
• Release the Illinois Road & Transportation Builders Association from all claims, demands, and liabilities whatsoever in connection with the photographs and/or videos taken at the event.
• Event images and/or videos may be modified in any manner by the Illinois Road & Transportation Builders Association, and event attendees waive the right to inspect or approve any final product that uses the photographs and/or videos.
• Event images and/or videos may be used, without limitations, in print publications, online publications, websites, and on social media.